Ski Club 2023 Packet

Join Woodstock Recreation for the 2023 Student Ski/Snowboard Program at Wachusett Mountain

This is an afterschool program for children in grades 5-12 enrolled in Woodstock Middle School and Woodstock Academy. This program allows students to downhill ski/snowboard after school on Tuesdays for 6 weeks beginning January 10, 2023. (January 10, 17, 24, 31, February 7, 14) with possible snow dates of February 28th and March 7th. Lessons are NOT guaranteed on make-up dates.

Students, chaperones, and our ski coordinator, Kristen Elliott (District Coordinator), are transported to Wachusett Mountain in Princeton, MA, by motor coach directly after school. Students either bring their own equipment or rent at the mountain. Students also can take lessons before enjoying free time on the mountain. Students ski/snowboard in groups and/or with chaperones. Upon return, parents will pick up their children at Woodstock Middle School (approximately 8:45 pm).

**Registrations will be in two parts:

1. Register through Woodstock Recreation: NEW THIS YEAR – ONLINE REGISTRATION! Complete Contact and Authorization for Medical Treatment Forms, and submit payment to cover the cost of bus rentals. If you prefer to fill out a paper form and submit a check or cash payment, please contact Recreation Director Erin Lucas: erinlucas@woodstockct.gov or 860-928-6595 x333.

REGISTER NOW: https://secure.rec1.com/CT/woodstock-ct/catalog?filter=c2VhcmNoPTE5MjY3NTA=

2. Starting October 11 - Register online for a Wachusett Mountain pass. Your Recreation registration receipt will include a code that you can use at www.wachusett.com - Go to Tickets and Passes, then click on School Groups. This is where you register for ski passes, lessons and/or equipment. Season pass holders also need to go through this process to connect your pass to our program. Season Pass holders just need to check off that you have a season pass already and your pass will connect you to this program. If you already have a season pass, this process will not cost you more money.

BOTH steps must be completed and payment in full made for transportation. If you request a paper packet, you must return your completed forms to Woodstock Town Hall, Recreation Department so the skier/snowboarder may be issued a number to save a seat on the bus. THIS IS NOT A WOODSTOCK PUBLIC SCHOOL PROGRAM.

This program is offered on a first come, first served basis to the first 100 students only. All other registrations received will be placed on a wait list. All registrations to Wachusett HAVE to be done by December 1st, 2022 or there is a $30 late charge.

If you would like to be considered for chaperoning, please contact Kristen Elliott at 860-428-5161 (evenings only please) or email at elliottk@woodstockschools.net. All chaperones selected will be required to have a background screening.

For more information, please contact the Recreation Department at 860-928-6595 ext. 333 or email erinlucas@woodstockct.gov.

Cost:
1. Bus fees $135.00 for six trips on a coach bus.

Pay online: https://secure.rec1.com/CT/woodstock-ct/catalog?filter=c2VhcmNoPTE5MjY3NTA= OR at Woodstock Town Hall when you turn in your registration form.

2. Wachusett Student 6 Week Program 2023

(Deadline through December 1, 2022. Pay online at www.wachusett.com)

6 Week Lift Badge - $143.00 (After 12/1/21 increases $30.00) 6 Week Ski Rental - $108.00
6 Week Snowboard Rental - $108.00
6 Week Helmet Rental - $27.00
6 Week One Hour Lesson - $89.00

Optional:
$50.00 Cow Card - $45.00 Terrain Park Pass - $5.00 Student Badge Insurance - $30.00

2023 Woodstock Recreation Ski/Snowboard Program Important Program Information

DATES: The program begins on Tuesday, January 10, 2023, and runs for 6 Tuesdays. Ski dates are January 10, 17, 24, 31, February 7, 14. If school is cancelled due to snow or other inclement weather, then our program is also cancelled. If school is not cancelled but the program is cancelled later because of poor conditions or hazardous travel, announcements will be made at each school by 11:30 am, WINY radio, & email. Students will then need to take the regular school bus home or make arrangements to be picked up at school. There are two makeup dates scheduled for February 28 and March 7, 2023, if the program is cancelled because of school cancellation or poor conditions.

TIMES: Both buses leave Woodstock Middle School approximately at 2:45 p.m. There will be NO bus leaving from the Church parking lot by Woodstock Academy. We return around 8:45 p.m. at WMS. Please be waiting for your child at 8:45 p.m.

Equipment: Your child’s ski/snowboard equipment can be brought to school by car in the morning and stored at their school designated areas. WMS: Cafeteria, Academy: South Campus gym closet. Proper clothing (ski jacket, ski pants, face mask, goggles, hat and gloves) is expected. Helmets are mandatory for all students participating. Wrist guards are mandatory for snowboarders. Chaperones are not held responsible for compliance of these rules. Parents need to tell their child to follow the rules at all times. Students are responsible to get their equipment to the bus.

Food: Students are allowed to bring a snack and drink for the ride. Dinner can be brought along or bought at Wachusett ($15.00 per trip is adequate). Food and drink may be consumed on the bus as long as the buses are kept clean. Each student must dispose of their own trash in the trash receptacle on the bus. Gum, sticky candy, ketchup, etc. is not allowed on the bus.

Emergency: A parent must be accessible in case of an injury and must drive up to Wachusett if needed to take your child home or to a medical facility of your choice. Wachusett Mountain’s main telephone number is 978-464-2300.

Directions: Wachusett Mountain, 499 Mountain Rd, Princeton, MA

395 North to I-290 East (heading towards Worcester, MA) to Exit 19 (190 North)
Take exit 5 off I-190 North which puts you on Route 140 North. Follow for approx. 9 miles. Take a left onto Mile Hill Rd and travel 1⁄2 mile to the Ski Area entrance on the right.

Questions: Email the Woodstock Ski Program at skiwoodstockreckelliott@yahoo.com and Kristen Elliott, Program Coordinator will return your email or call you directly. You may also contact the Recreation Department at 860-963-6595 ext. 333 between 11 a.m. and 4 p.m. or email erinlucas@woodstockct.gov

Wachusett Mountain Ski Code:

Wachusett is committed to safety and expects all alpine and snowboard skiers who choose to ski or snowboard at Wachusett to follow “Your Responsibility Code” and other posted rules and regulations that are designed to make a visit to Wachusett a great experience for everyone. “Your Responsibility Code” is endorsed by Wachusett and is printed below for your information.

Know The Code:

• Always stay in control, and be able to stop or avoid other people or objects

• People ahead of you have the right of way. It is your responsibility to avoid them.

• You must not stop where you obstruct a trail or are not visible from above.

• Whenever starting downhill or merging into a trail look uphill and yield to others.

• Always use devices to help prevent runaway equipment.

• Observe all posted signs and warnings. Keep off closed trails and out of closed areas.

• Prior to using any lift, you must have the knowledge and ability to load, ride and unload safely

Woodstock Recreation Ski Club Most Frequently Asked Questions

o How do I sign up for the ski club program?
▪ ONLINE: https://secure.rec1.com/CT/woodstock-ct/catalog?filter=c2VhcmNoPTE5MjY3NTA=

Or email erinlucas@woodstockct.gov to request paperwork, which will need to be returned to Woodstock Town Hall. After completing your registration with Woodstock Recreation, you then need to register online at www.wachusett.com Our code is: WODS

o If my child is absent from ski club, how do we get the credit?
▪ After your child is absent, they will receive a voucher from Kristen Elliott. When you go up to

the mountain, go to customer service. Give them the voucher and they will apply your discount

as you purchase a ticket.
o Can my child drive up to the mountain?

▪ No, all students need to ride the bus.
o If school is cancelled, will we still have the program?

▪ No, if school is cancelled, the ski program is also cancelled. o How do we find out if the program is cancelled?

▪ If school is cancelled, the program is also cancelled. If school is not cancelled but the program is, we will announce it at each school, it will be on WINY, and we will also send an email.

o If the program is cancelled due to weather, will we have a makeup date?
▪ Yes, each time it is cancelled, we will add a week to the end of the program. This will happen

as long as weather conditions enable it to and as long as the buses are available.
o Can I get a refund if my child gets hurt, gets kicked out, or doesn’t want to be part of the program

anymore?
▪ You will get a “COW” card from Wachusett if your child is hurt. You will need a doctor’s note

to give to them and you will also need to hand in your child’s pass to them. You will not be refunded the bus money. There are no refunds or credits for the bus fees. The buses are paid in advance and do not issue credits to us for seats unoccupied due to absences.

o If I want to chaperone as a parent, what do I do?
▪ Contact either the ski club coordinator, Kristen Elliott, at skiwoodstockreckelliott@yahoo.com,

call her at 860-428-5161
o If I want to be a ski lodge parent, what do I do?

▪ Contact either the ski club coordinator, Kristen Elliott, at skiwoodstockreckelliott@yahoo.com, call her at 860-428-5161

o What do I do if my child needs to go home with another parent?
▪ We will need a signed, hand-written note. That parent will also need to sign your child out at

the table up at the mountain. We will not accept texts and/or phone calls that night. There

are no exceptions to this rule.
o What do I do if my child gets hurt and can’t finish the rest of the program?

▪ You will need a doctor’s note to give to Wachusett and you will also need to hand in your child’s pass to them. You will not be refunded the bus money. There are no refunds or credits for the bus fees. The buses are paid in advance and do not issue credits to us for seats unoccupied due to absences. You will get a “COW” card from Wachusett.

o What do I do if I am on the waiting list?
▪ Wait to hear from Recreation Director Erin Lucas if and when an opening takes place.

o What happens if one school gets out before the other on a ski club day? Will one bus leave earlier?

▪ No, we will always leave the designated areas at the same time.
o What happens if we have ski club the week of the Academy’s finals? Do we still go?

▪ Yes, we will still go.
o If we have a conflict, can I drive my own child up to the mountain on a ski club day?

▪ Yes, as long as you make arrangements ahead of time with Kristen Elliott. o What happens if my child leaves something at Wachusett?

▪ You should call Wachusett right away at 978-464-2300. o What happens if my child leaves something on the bus?

▪ Please contact Kristen Elliott right away so she can contact the bus company. o Do we get a discount with the pass after the program is over?

▪ Yes. After the program is finished, if you show Wachusett’s customer service staff your child’s pass as you are buying the ticket, you will receive 50% off the lift ticket price!

• Ski Storage for academy students while at school? In a storage closet at the South Campus Gymnasium.

• Parents can also purchase using group rate!
  If you have any further questions, you can always contact either:

Erin Lucas
Recreation Director erinlucas@woodstockct.gov 860-928-6595 ext. 333

and/or Kristen Elliott
Ski Club Coordinator

skiwoodstockreckelliott@yahoo.com 860-428-5161