Weekly Update - March 26Posted by Communications on 3/26/2020 3:45:00 PM
Last Day of School
The last day of school will be June 12th. Updates on end-of-year events will be sent when available.
Individualized Education Plans
As you are aware, The Woodstock Academy students will continue to participate in eLearning classes and activities for the foreseeable future. We wanted to send out additional information to families about The Academy’s efforts around individualized and modified educational plans.
- All 504 plans and IEPs have been reviewed by case managers; adjustments have been made, where appropriate, in order to ensure that accommodations are suitable for eLearning. Your child’s 504/IEP modifications/accommodations, and related services will be implemented to the greatest extent possible in all eLearning environments.
- If your child is scheduled for an Applied Skills, ELA Lab, or Math Lab, please be aware that these classes WILL meet in on online format Monday through Thursday [Block 1 10:00-11:00 a.m.; Block 2 11:00 a.m.-12:00 p.m.; Lunch 12:00-12:30 p.m.; Block 3 12:30-1:30 p.m.; Block 4 1:30-2:30 p.m.; Office Hours 2:30-3:00 p.m. on Monday through Thursday or Fridays 10:00 a.m.– 2:30 p.m. (by appointment only)]
- Our special and regular education teachers will be using the following programs/platforms to facilitate active student learning: Mircosoft Teams, Canvas, Zoom and PowerSchool.
- Special education teachers will be available to content area teachers daily to assist with curricular accommodations and modifications, IEP questions, and more.
- An Applied Skills syllabus specific to eLearning will be emailed home by the end of the week which communicates expectations for students.
- Each week (parents of students w/ IEPs) will receive a brief survey/questionnaire regarding the week in review (i.e. what went well? where does your student need support? Are you having any tech issues? etc.)
- Initial/Triennial evaluation timelines are being discussed at the Connecticut State Department of Education (CSDE); we will wait on their guidance before we proceed.
Finally, information regarding COVID-19 changes daily, as does the CSDE’s guidance on how to best support students with disabilities and their families through these unprecedented times. Please do not hesitate to reach out to us with any questions or concerns you may have regarding your child’s educational program.
Questions about 504 plans can be emailed to Karin Hughes or specific case managers.
Questions about IEPs can be emailed to Jocelyn Morse or specific case managers.
Jocelyn Morse, Director of Student Services
Karin Hughes, Dean of Students / 504 Coordinator
Holly Singleton, Associate Head of School
eLearning HubThe eLearning Hub houses schedules, expectations, contact information, and more.
ResourcesOur student services team comprised of Beth Coleman WA School Psychologist and Vince Edwards and Mackenzie LeBlanc our School Social Workers, have compiled helpful resources for students and families.
- State helpline for mental health and/or financial resources: Call 211 and follow the prompts or visit www.211ct.org
- For local resources: Call TEEG at (860) 923-3458 or visit www.teegonline.org
- For a variety of mental health resources/tips: www.childmind.org
- If you would like to find your student more support or if your family needs help finding necessary resources, please reach out to our team for help at firstname.lastname@example.org.
Help for SeniorsCollege financial aid can take many forms. Mr. Walley, director of college and career counseling, helps students and families understand financial aid award letters.
Staying ConnectedDid you know you can join a virtual book club, knitting club, EarthSave? See a full list of school activities available during eLearning on our updated Get Involved Page.
Health & WellnessSleep is Important! Sleep has an effect on our immune system and in our ability to manage stress. Yet, during these unsure and challenging times, we may lay awake at night unable to sleep or unable to turn off the 24-7 news coverage. Dr. Eric Olson through the Mayo Clinic recommends that the optimal amount of sleep for most adults is seven to eight hours of good sleep each night. Teenagers need nine to 10 hours of sleep. School-aged children may need 10 or more hours of sleep. Try to decrease the effects of stress on your body and boost your immune system by making good sleep hygiene a priority. From Mrs. Saucier, Director of Health Services at The Woodstock Academy.
Weekly Update - 3/19/20Posted by Communications on 3/19/2020 2:15:00 AM
Dear Woodstock Academy Community,
I am writing to you today to provide our community with an update on The Academy. Based on new guidance and recommendations we have received from the state and federal government we are able to provide some additional updates on the steps we are taking to keep our community safe and healthy during this time away from campus.
We took the initial unprecedented action last Thursday to switch to eLearning which was essential to keep our community safe. Since then we have taken additional steps, such as closing the dorms and postponing all athletics. In that original email, we mentioned that we would update our community weekly on returning to campus, and, at this time, the earliest date would be Monday, May 4, 2020. It is important to note that we are also looking at all end of the year activities and developing alternative plans, in case we do not return to school at all this school year. Please know we would want to have our community back to campus by the end of the year so we can end the 2019-2020 School Year, our 219th year, in a proper way. But that decision will have to be made in the future.
Weekly Schedule Change. Beginning on Monday, March 23, the weekly schedule will be changing. Monday through Thursday will continue with live e-learning sessions. Fridays will be different—there will be no scheduled live classes; work for the day will be posted to Canvas and due on Monday at the earliest. Students may log in at any time to see the work for their classes. In addition, teachers will be available on Fridays, by appointment, from 10:00 a.m. to 2:30 p.m. for students who need additional support or assistance. Please reach out to your teachers for an appointment on Fridays. This new schedule is now reflected on the school calendar.
Special Education. Additional information will be coming out soon to Special Education students and families related to the actions we are taking to support those students.
Advisory. Next Wednesday, March 25, will be our first eAdvisory. This time will be helpful to stay connected to your advisor and peers and to provide feedback on eLearning as a whole. Advisory during eLearning will be from 2:30-3:00 p.m. every-other Wednesday. Advisory dates are on the school calendar. View the Advisory Day Schedule on the eLearning Hub.
Many school clubs and activities will continue in an online format. See a full list of school activities available during eLearning on our updated Get Involved Page.
April Break will remain in place. As a reminder, those dates are April 10th through the 19th.
Health & Wellness
From Mr. Edwards, Social Worker at The Woodstock Academy. Create a structure for yourself and stick to it. Our bodies respond well to routine and simple things like having a bedtime and wake-up time can go a long way to maintaining good mental health.
If You Are Feeling Sick
If you are experiencing symptoms of COVID-19, stay in your home and call a community hotline to speak to a professional as soon as possible.Windham Hospital: (800) 972-8100
27 hours a day, 7 days a week | Part of Hartford HealthCareDay Kimball Hospital: (833) 275-9644
Monday – Friday 7:00 a.m. - 7:00 p.m. | Yale-New Haven Health
Our country is in unchartered waters and we are seeing these effects in our region. I have been very impressed with the professionalism, resiliency, and flexibility of our entire community. What I have seen from the students and staff has truly been amazing and inspiring.
Being a part of a community is more difficult when we are away from each other. That was very evident today as I walked around campus and heard nothing but silence when I should be hearing students laughing in the hallways. In this time apart, it is important that everyone works to remain connected to the community and take care of themselves. Sitting at home all day is not a good option. Get up, take a walk, go on a run, get some exercise. Stay connected to your friends and your school. Living a healthy lifestyle is important, but does require some work.
Like the United States, The Academy is much stronger than this pandemic. We will get through this and be stronger for it. We will continually send out communications to our larger community so we stay connected.
In Partnership,Chris Sandford, Head of SchoolHolly Singleton, Associate Head of School
Senior End-of-Year ActivitiesPosted by Communications on 3/17/2020 4:30:00 PM
Thank you for being patient and helpful during this stressful time. The administrative team is continuing to evaluate how long we will be in a phase of eLearning based on government recommendations.
This Friday, we will send an update to our whole school community, but in the meantime, we know that this is creating a lot of questions around end-of-year activities and events. As an administrative team, we continue to discuss these events and will keep you updated as we make decisions. If we are still in a phase of eLearning as these events approach, we will have to cancel or postpone activities.
We will make every effort to have the events that you are looking forward to. We understand how important they are to us as a community and we will do our best to have them. Most important to us is that you are all safe and healthy.
Please reach out to me should you have any further questions or concerns:
Assistant Head of School for Enrollment
Closing Dorms & eLearning for Residential StudentsPosted by Communications on 3/17/2020 10:30:00 AM
Dear Families of Residential Students,
I hope this letter finds you and your family safe. At The Academy, we take student safety as our number one priority.
The Woodstock Academy has transitioned to online learning this week. All indications we are getting from the government are that we will most likely not re-open this year. And, if we do, it will only be for a few days in June. Based on this new reality, we have made the difficult decision to close the dorms effective April 9, 2020.
This will require that students return home or find families and/or friends to stay with in the United States. We know that this will not be easy and we will be providing a lot of support over the next three weeks as we prepare for the students' departures. Over this past weekend and through this upcoming week, many students have already returned or have tickets to return home.
As the safety of our students is our number one priority, our staff is working with each student individually to make sure they return safely. All learning will continue online so no student will lose credit and they will be ready to return to The Academy or attend university.
If you have specific questions or concerns please contact Assistant Head of School Amy Favreau
I hope you and your family remain safe and healthy during this time of crisis.
Head of School
Resources and eLearningPosted by communications on 3/15/2020 5:00:00 PM
Dear Woodstock Academy Community,
Friday was our first day of eLearning and we are proud of how our faculty, staff, and students have stepped up to the challenge.
While the format of learning has changed and we are not together on campus, our school is not closed and we are still a community.
Phones and Coming to Campus
On school days, from 7:00 a.m. to 3:00 p.m., there will be someone to answer the phone at (860) 928-6575. The main office and guidance office, however, will be closed. Please do not come to campus without first emailing or calling ahead to make arrangements.
Helpful Email Addresses
To help better address your questions or concerns during eLearning, we want to highlight four email addresses.
email@example.com - If a student is unable to participate in eLearning on a given day, a parent or guardian should report the student’s absence by emailing firstname.lastname@example.org.
email@example.com - If you have logistical concerns with eLearning or need to retrieve items from campus such as a musical instrument please email firstname.lastname@example.org or your individual student’s guidance counselor
email@example.com - If you have questions related to general health, travel plans, or would like to pick up medication that was kept by the school health office, please email firstname.lastname@example.org.
email@example.com - If your question or concern does not fall into one of the categories above, please email firstname.lastname@example.org and it will be directed to the appropriate person.
Campus Closed: shifting to eLearningPosted by Communications on 3/12/2020 6:30:00 PM
All on-campus learning has been suspended and The Woodstock Academy is shifting to eLearning.
All school activities have been suspended.
The administration will reevaluate on a weekly basis.
Tomorrow's practice eLearning day will continue as planned. eLearning will continue on Monday, March 16.
Expectations for students during eLearning:
- Wake up early enough that you are ready to learn fifteen minutes before your first class.
- Find a comfortable place for learning. Try to use the same space every day. A desk or table would be ideal so you can spread out your learning materials.
- Have your iPad (charged or plugged in to power), materials for the class (notebooks, texts, calculators) with you.
- At the beginning of each class, check your school email, login to your Canvas class, and open Microsoft Teams. (You do not need to log in for Study Hall, but you should log in for all other classes.) Teachers will be taking attendance in PowerSchool as normal.
- Follow teacher instructions on how to use audio and video.
- Be an active learner: Listen to the teacher, follow along with any presentations/videos, complete all activities, ask questions.
- Submit any required work through Canvas.
- If you miss a class, access the recorded lesson and complete the work as quickly as possible.
- If you have a question, please email your teacher.
- If you are struggling with eLearning and need help or support, please reach out to your counselor by email.
If a student is unable to participate in eLearning on a given day, a parent or guardian should email email@example.com.
Spring Sports Info Night moved to video formatPosted by Communications on 3/12/2020 2:15:00 PM
Traditionally, all students who wish to participate in a sport at The Woodstock Academy are required to attend an informational night with a parent or guardian.
In order to avoid large gatherings amid concerns over COVID-19 we have moved tonight's info meeting to a video format.
All potential spring student-athletes and at least one parent or guardian should watch the informational video below and follow the instructions included in the video. The video is about 10 minutes long.
More information about athletics at The Woodstock Academy is available at woodstockacademy.org/athletics
*corrected video link updated at 9:30 p.m. on 3/12/20*
If you have any concerns about participating in the spring athletics season, please reach out to Sean Saucier, athletic director, at firstname.lastname@example.org
Practice eLearning Day Moved to March 13Posted by Communications on 3/12/2020 12:30:00 PM
As a part of discussions with our educational partners, we recognize the increased likelihood of school closures related to COVID-19. In order to be as prepared as possible, we have moved the practice eLearning day to tomorrow, Friday, March 13.
Students will not report to school, but will be guided through a schedule of their normal classes using remote technology.
While this day is a practice and students will not be on campus, it is still a day of learning. Students will need to log-on and participate to get credit for being present. The school day will begin for students at 10:00 a.m. and instruction will end at 2:30 p.m. with additional time for teacher "office hours" until 3:00 p.m. A schedule is included below.
Teachers will communicate specific details on how they plan to teach and assign work.
Students should make sure that they have their iPads with them and that it is fully charged. If students or families have concerns about logistical issues of eLearning please talk to or email the student's guidance counselor.
If a student is unable to participate in the eLearning day, a parent or guardian should email absences@
This practice day will help us be as prepared as possible if classes on campus are no longer an option.
Head of School